Haiden Hibbert
If you’re part of a lake cottage community, a subdivision, or any homeowners association (HOA), you know how tricky it can be to manage everything. From collecting dues to organizing events and keeping members informed, there’s a lot to juggle. With the right HOA website software, you can simplify these tasks and focus on building a thriving community! In this post, we’ll walk through how to easily manage your HOA with MemberSpace.
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Table of Contents
What to Look for in HOA Website Software
When choosing HOA website software, you’ll want to look for features that simplify your life and help your community stay connected. Ideally, the software you choose will give you the ability to:
- Offer private membership access to your community
- Streamline payment processing so you can easily manage dues
- Communicate directly with members
- Offer exclusive access to events, resources, and neighborhood information
How to Manage Your HOA with MemberSpace
MemberSpace makes managing an HOA easier, whether you’re overseeing a small neighborhood or a large community. Here’s how to set it up step by step:
Step 1: Build Your HOA Website
Your website is the main platform where members can learn about the community, sign up for their member accounts, and access resources and event information. All you really need to launch your site is a homepage with some information about your community – you can expand your site as your needs change, by adding pages like a contact page and membership signup page.
Take the Go Home Lake Cottage HOA website as an example. They’ve used MemberSpace to create an easy-to-navigate membership platform, providing members perks like:
- A community directory
- Member-only events
- Access to exclusive programs
Step 2: Install MemberSpace
Adding MemberSpace to your HOA website takes just a few minutes. Once installed, your site becomes a full-fledged membership platform where your community members can:
- Signup/Log in to their accounts
- Manage billing and payments
- Access members-only pages
Step 3: Protect Member-Only Pages
If your HOA has private resources, like bylaws or safety information, keeping everything in one easy-to-access place can save your community time and effort. Instead of members having to contact the board for a fence approval form or the latest directory, they can find everything they need right on your website. This keeps everyone informed, reduces back-and-forth emails, and ensures your board has more time to focus on bigger priorities. MemberSpace makes it easy to set this up. Here’s how:
- Create individual pages for each resource (e.g., announcements, event calendars).
- Use MemberSpace to lock those pages so only community members can view them.
Step 4: Set Up Payment Plans
Collecting HOA dues is often one of the most time-consuming tasks for HOA boards. Automating the process is one of the best things you can do for your community to ensure payments are handled on time, reduce errors, and free up your board to focus on other priorities. MemberSpace makes this easy by letting you:
- Accept payments directly on your website via credit card, Apple Pay, or Google Pay
- Set monthly or annual payment options
- Customize billing dates, taxes, and registration fees
- Tailor plans to suit your community’s needs
- Automatically charge members
- Automate failed charge recovery
Step 5: Invite Your Community Members
Once you’ve set up your members-only pages and pricing plans, you can invite your members to set up their accounts. This is also when they can add their payment information for dues, ensuring that billing is streamlined from the start. MemberSpace provides a signup link that you can send via email, making it easy for members to create accounts, access their community resources and benefits, and stay on top of their payments!
Final Thoughts
Managing an HOA comes with plenty of challenges, but the right tools can make the job so much more manageable and less stressful. Having tools that streamline dues collection and simplify communication makes it much easier to keep your community running smoothly.
If you’re ready to make HOA management easier for you and your members, get started with a free MemberSpace trial, and let us know if you have any questions!
Accept membership payments for your HOA!
The easiest way to accept membership payments or one-time charges for homeowners associations — all from your own website!
Get started for free! 5 minutes to set up.
